3 Vital Mac Apps in My Plain Text Productivity System
How Drafts, Obsidian and Hook bring it all together
Four years ago I set myself a task: recreate in the digital realm the spirit of the highly effective analog productivity system I used in the 1980s.
I was searching for a system that —
- was easy to use, but could grow with me
- was easy to get data into and out of
- had the spirit of digital minimalism
- wouldn’t fall apart if I ignored it for a few weeks (or months)
- put me in charge of my own data instead of trusting it to someone else
- didn’t rely on proprietary software; future-proof
- functioned perfectly offline on all my Apple devices
- could help me keep track of my personal and professional life
- could function as my second brain
- would help me avoid shiny object syndrome
I’ve used Things 3, Omnifocus, Trello, 2Do, todo.txt, Plutio, Notejoy, Notion, Roam Research, Evernote, interactive digital planners, Bullet Journals, and Post-it notes.
Each of those are wonderful — I know many people who love and rely on at least one of them to increase their productivity in one way or another — but none of them fit all the criteria I’ve listed above in a way that works for me, even in tandem.
Much research and experimentation later, I’ve found three apps that tick every single box: Drafts, Obsidian, and Hook. As a bonus, I’ve found they’re also well suited to taking my writing from initial idea to finished product. Yes, I’ve used Ulysses and Scrivener. They have their place and may well be just what I need — someday.

Drafts
First in line is Drafts, the best text capture tool I’ve found. I use it extensively on iOS, and more and more on Mac as well these days.
Killer feature 1: Open the app and just start typing. No need to navigate to the right folder, or even press the new document button. You can’t know how powerful this is until you experience it! Even when Obsidian has their iOS app up and running, I’ll still be using Drafts because it completely removes any barriers between having an idea and recording it.
Killer feature 2: Actions! Once your text is entered, choose an included action, download one from the active Drafts community, or create your own. I have actions set up to quickly capture ideas for blog posts, add to the Notes secton of my daily note, and add a permanent note straight into my Zettelkasten.
Other reasons you might like Drafts: — Audio notes with very accurate speech to text — Create short notes while driving using Siri (for longer handsfree speech-to-text notes you’ll be better off with Just Press Record)
If you’re a Drafts user and would like to download the actions I use every day to stay productive, you can find them in the Drafts Directory.
Drafts is built on a freemium model, but if creating actions, sync between devices and dark mode are important to you, the modest subscription fee is well worth it.

Obsidian
Obsidian is a free app that works on top of a folder of local text files on my computer. They have a syncing service ($4 US a month), or you can use a cloud service like Dropbox (my choice) or iCloud (my backup choice, because I have digital trust issues).
They’ve recently come out with a mobile app, and I’ve written about how to use Drafts with Obsidian mobile, here.
This app is the secret sauce that has supercharged my plain text files! I first saw Obsidian last year and dismissed it as too complicated. Coming back to it a year later after reading of other people’s growing interest, I realised that I could make it as simple or as complex as I needed or wanted it to be — hooray! This time around it felt like I’d finally come home.
I’m not going to give you the ins and outs of how to use Obsidian — Brook Harrison has a fantastic series of emails that will teach you enough to get started. I highly recommend signing up to her list if you’re a beginner.
These are the Obsidian features I use the most often: —
- The daily note: This is my daily journal, to do list and inbox for whatever pops into my brain throughout the day. I use the Periodic Notes plugin to automatically generate my daily notes from a template I’ve designed to suit the way I like things laid out. I use Drafts quickly add to this note, and I process the treasures I’ve collected when I’m back at my Mac in much the same way you might clean out your pockets of bits of string, heart-shaped pebbles, and coins before your clothes go in the wash.
- Links and backlinks: Interconnected ideas, tasks linked to the resources needed to complete them. Obsidian is capable of linking at the block level, and listing backlinks.
- Random note generator, to spark unexpected ideas and connections
- Visual graph of how notes connect
- Pasted images that show in preview mode and on export
- Tables, using the Advanced Tables plugin to simplify their creation and make them prettier
- Export to PDF
- Keyboard shortcuts
- Plugins for everything from creating mermaid powered flow charts, to using the keyboard to create fully formatted sheet music
Does Obsidian look overwhelming to you? Give yourself time to get to know it. Start small.

Hook
Hook allows you to create a reference to any file on your computer, and insert it into a plain text document as a live link.
When I create a Map Of Content (MOC) in Obsidian for a project or a topic of interest, I can figuratively “gather“ all the associated files and images that go with it, simply by pasting in the link generated by Hook.
My MOCs are like indexes, directories or landing pages for a project, topic, or area of responsibility. For example, in my Visual Identity MOC I have lists of hex colours and where they’re used, hyperlinks to online resources, screenshots of how things should look, and Hook-generated links to associated folders and individual files.
I use Tiago Forte’s PARA system to organise everything digital that comes my way and I know how to tag and use smart folders on the Mac, but I still prefer the way Hook keeps everything at my fingertips.
Workflows
Orchestrating these three wonderful apps to make beautiful music with my plain text files is a delight! Drafts is almost always the starting point because it’s just so dang quick, easy and brain-saving to access.
Idea workflow:
Drafts > Obsidian vault (Incubate or Zettel folder) Ideas go into Drafts when I’m on my iPhone or iPad (and occasionally on my Mac), and from there they travel via actions directly into the folder that I’ve directed Obsidian to use as a vault. Hook gives me a clickable link to take me directly to any associated files elsewhere on my machine, be they PDF, JPG, .puzzle, .afdesign, or .indd or whatever. No need to add tags or to drag them into another folder.
Projects and Tasks workflow:
Drafts > Obsidian vault (appended to Daily Note) This is the simplest way I’ve found to capture tasks. Once in the Daily Note, I either get them done that day, move them to a future date, or transfer them to their respective Area or Project page. The Checklist Obsidian plugin makes sure I can see all my incomplete tasks in one place, ordered by file name. At the end of each week I make sure that incomplete tasks on my daily pages are transferred to that day’s weekly page, and at the end of each month I move incomplete tasks from the weekly to the monthly page (or their respective Project or Area).
If you prefer to keep your tasks separate from your PKM while still working in plain text, check out NotePlan. It’s a fantastic tool, but I didn’t find the convenience of its features outweighed the compromises I had to make to get the two apps playing nicely together. For me, having my tasks seamlessly integrated into my PKM is priceless.
Writing workflow:
Initial idea into Drafts > Obsidian vault (Writing or Brain Dump folder) > Multiple drafts within Obsidian > Byword > Publish directly to platform As I start working on a story, I preface the name of the file with draft1 — File Name, then when I’m ready to make significant changes I make a copy of the file and change draft1 to draft2 — File Name, and so on. Once the piece is published I prepend publ to the name of the file, eg. publ — draft4 — File Name. This makes it easy to find drafts on the go, as I only need to start typing [[draft2 to have a list of stories I’m working on at the moment pop up to choose from.
A word (or two) to the wise
My propensity for system-tweaking and app-addiction was the foremost driving reason behind my search for a plain text productivity and writing system that gives me control of my data, while getting out the way of getting the job (whatever it might be) done.
Whatever apps you use to help you be more productive (plain text or not), resist the impulse to get wrapped up in improving, streamlining, or otherwise tweaking a system that already does what you need it to do today.



