Comparing 3 Popular Books on Time Management
It is not about the best system, but the best philosophy for your needs
There are thousands of books on productivity; a quick subject search on Indigo revealed 3753 hits. Each book has its innovative systems and twists on productivity. And while it is essential to find a method that works for you, it is more important to find the productivity philosophy that works for you.
I’m often surprised by how many productivity books are about stress reduction without realizing it. Some productivity books should be in the self-help or self-improvement category. Retailers could market these as self-help with productivity tips. To discuss the different philosophies, let’s compare three of the more popular books.
Each book offers strategies and techniques for improving productivity and managing time. Each of these books has its unique approach and philosophy. While there are many similarities and common themes that run through all of these books, it is clear their philosophies are different.
David Allen’s book “Getting Things Done” (GTD) is often considered the original. It is an iconic landmark in productivity literature. His central premise was that everything should be written down and organized. But as the reader, you get to decide how you want to implement the system. Allen uses a simple combination of a small notepad and a pencil, which he can carry around in his shirt pocket. No smartphone or computer!
Despite Allen not using any software, the GTD system has become synonymous with productivity. In fact, most modern task manager software applications boast about their compatibility with it. Applications such as OmniFocus, Todoist, and Things 3 all refer to their alignment with GTD.
The idea of Yoi, is one of a state of readiness where the mind is empty, and the body is prepared to react, is central to the practice of karate. Karate practitioners in Yoi are ready for anything. According to David Allen’s “Getting Things Done,” you can equally train your mind to be in a state of readiness and apply it to productivity. Empty your mind — don’t fill it up with a to do list.
Your mind is for having ideas, not storing them. — David Allen
“Getting Things Done” describes a system that lets you empty your mind. While it never uses the term “second brain,” the book introduces the concept. You can use all your brain power to be creative or solve problems rather than trying to remember something that some guy said last week or the week prior. This system also ensures that you capture all your ideas.
“Organize Tomorrow Today” by Jason Selk focuses on the individual’s mindset. It suggests the key to productivity is developing mental toughness and concentrating on one thing at a time. The book speaks of developing mental toughness and taking breaks to help you focus on tasks and clear your mind.
Selk also introduces the concept of the “3 C’s” clarity, control and commitment. This book is more of a self-improvement book, suggesting a change in mindset is the key to productivity.
Selk divides the book into two main parts, separated by a half-time. The first part covers choosing which tasks to focus on and developing mental toughness. You also will get tips for setting realistic expectations and overcoming procrastination.
Greatness is predicated on consistently doing things others can’t or won’t do. Simply put, success is about more than being brilliant. It is about being consistent. — Jason Selk
Following half-time, the book focuses on evaluating your performance. Reviewing and assessing performance is a vital point of all productivity systems. Still, “Organizing Tomorrow Today” provides the best examples of how to do this.
Unlike “Getting Things Done”, which insists on capturing everything, the organizational methods in this book are more forgiving. The book is also packed with valuable resources and strives to ensure you complete your most important tasks.
Finally, “Make Time” by Jake Knapp and John Zeratsky is more action-oriented and focuses on practical techniques for staying focused and productive in today’s fast-paced world. The book introduces the concept of the “highlight” hour when an individual dedicates themselves to their most important task. The book also suggests “time-boxing,” which sets a specific time for each job. The book is more of a guidebook offering practical techniques and tools to improve productivity.
Something magical happens when you start the day with one high-priority goal. ― Jake Knapp and John Zeratsky
“Make Time” by Knapp, and Zeratsky differs from a standard productivity book; rather than providing strategies for getting things done, it is about creating or shifting time. For example, stop watching TV if you want more time to write a book. Instead of constantly checking email, spend that time jazzing up dinners.
The authors understand how hard it can be to break away from the myriad of distractions the internet offers, known as “Infinity pools.” The book is enjoyable and explains how much time you waste daily. Rather than giving step-by-step instructions, it encourages readers to try different approaches and determine which best suits them, as the authors often have differing opinions. Make Time emphasizes the importance of knowing your own thought process.
Which is for you?
The crucial point is finding something that works for you. These three books offer valuable insights and strategies for improving productivity and managing time more effectively. “Getting Things Done” is best for those who prefer a systematic approach and emphasize getting everything done. For example, people working for a demanding boss may appreciate this system. It is my system of choice.
“Make Time” focuses on practical techniques for staying focused and productive in today’s fast-paced world. This book is for those looking to get THEIR things done and don’t mind actively dismissing tasks they deem unimportant.
Finally, “Organize Tomorrow Today” is a middle ground. It is best for those who want to create a productive mindset. It identifies the strong links between productivity and wellness. It encourages us to make sure our most important tasks get done.
Which of these philosophies resonates most with your needs and lifestyle? Do you have a completely different perspective? I’d love to read about it.