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Abstract

I’ve experienced it when chairing interview panels.<h2 id="c7b1">How to frame your email</h2>Key questions for you to consider in the email:<ul><li>Who is my audience? Remember, at least one person on the panel could be your direct supervisor if you’re successful.</li><li>What is the purpose? Your purpose is to keep your name and your abilities foremost in the minds of the panel members.</li><li>Is this email necessary? How important the email is to you will depend on how much you’d like to have the job.</li><li>Is email the appropriate format? Yes, email is an acceptable format for this situation, although the tone is semi-formal. If your email address is inappropriate, such as “[email protected],” you may want to create a new account.</li><li>What tone do I need? Respectful, succinct, and direct.</li></ul>How should I format the email?<ul><li>To: PanelMemberName</li><li>Subject line: Thank you from YourName</li><li>Dear Jane (not ‘hey guys’)</li><li>Brief pleasantry comment</li><li>Focus on the purpose and any other information</li><li>Is there a CTA? Confirm contact details</li><li>Closing message</li><li>Sign off with ‘kindest regards’ or something similar, rather than only your name</li><li>Any attachments or links</li><li>Review the email for clarity, grammar, and correctness, before you send.</li></ul>Take the initiative and be memorable. Write your email and consider the following features.<h2 id="d627">Relevant expertise</h2>If you think of anything not covered during your interview, bring it to the panel’s attention. There’s no need to re-address what you wrote in your application, or what you covered in the interview. Try to use this opportunity to expand on your specific ability for this position.For example, I met an applicant for a Clinical Nurse Specialist position who hadn’t had direct experience in the advertised Centre. In this instance, it was in a Psychiatric Assessment Care Centre (PACC). However, this applicant had experience in another multi-disciplinary team. He focussed his email on this area of expertise. He elaborated on the completion of his recent studies in Psychiatry, and what he would bring to this related position in PACC.For example,‘Thank you for taking the time to meet with me today. I’m now more excited about this position after learning it requires a keen focus on the spe

Options

cific age group my studies targetted.’<h2 id="372a">References</h2>Often not discussed at the interview are your nominated referees. However, you know the panel members will reach out to them. In your email, focus on a specific point, targeted directly to the job requirement, where you and your nominated referee worked together. For example,‘When you speak with Sandy Hollow from the Bunarong Project, I’m sure Sandy will confirm my genuine interest in learning about the implementation methods of the Project. I know she will mention the other aspects of our long-standing working relationship. I’m particularly proud of my presentation of the project findings to the target groups and the funding organizations.’This little bit of information gives the panel members an insight into questions to ask your referee.<h2 id="ad56">A smooth closing</h2>You may want to thank the members again for the opportunity to meet. You could also add a reference to the mission of the association or company. In this way, you can demonstrate how you understand the organizational philosophy and how the advertised position aligns with it.<h2 id="4d60">Business email writing is a great skill</h2>Although it’s a less formal way of conducting business, it can still have an elegance about it and serve a purpose for you.Remember, this is a reader-focused email, unlike your application, which focussed on you. Your readers are the panel members. The email isn’t about pushing yourself forward as in bragging or holding yourself back to appear humble.<blockquote id="1155">If you doubt you can accomplish something, then you can’t accomplish it. You have to have confidence in your ability, and then be tough enough to follow through — Rosalynn Carter.</blockquote>This activity is about focussing on your confidence, your writing, and analytical skills. It’s about your final triumphant attempt at winning the job. It’s also about your confidence and how you can engage and convince the panel members to hire you.<blockquote id="56b6">Confidence…thrives on honesty, on honor, on the sacredness of obligations, on faithful protection and on unselfish performance — Franklin D. Roosevelt.</blockquote>You can be confident because you addressed the content of your email to them. You focussed on the panel’s issues and not your own. You matched the tone of your email to your audience and hopefully resolved a vacancy for them.</article></body>

BUSINESS WRITING

How an Email May Help You Secure the Job

Be the better applicant with this method

**Relaxing while writing the all important email after the interview (Photo by Damir Spanic on Unsplash)**

When you’re an applicant for a vacant position, you’ll be unaware of the machinations going on behind the scenes. You’ll be unaware of the profiles of other applicants — your competition — what experiences and qualifications they have.

You receive a call inviting you to an interview. The only other information you have is the names and roles of the panel members and the total number of interviewees.

This position is what you’ve been waiting for and wanting forever. You need to be a step ahead of other applicants and show initiative, as well as politeness.

How can you stand out from the other applicants?

You wrote an outstanding application. You gave a stellar performance during the interview. To stand out, I recommend you opt for the…

‘Thank You After Interview Email.’

Haven’t heard about this type of email? Many interview panel members haven’t either.

Your chance to shine brighter in the panel’s eyes is to write a thank you email.

I suggest doing this at once after the interview because there will be time constraints for the panel members. The scheduled time away from their regular jobs to undertake the interviews, collating and reporting afterward, will no doubt be on consecutive days.

In other words, the days following the interviews will be a decision-making opportunity for the panel. They could discover a stalemate in determining a clear champion. Imagine if there’re two front runners for the position, and the panel is having a tough time with its decision.

If you’re one of those front runners, then you owe it to yourself to follow through and stand out.

You won’t know if the panel considers you for the position. Still, when it receives your written and relevant email, your actions may help it decide you are the better applicant.

How do I know this may happen? Because I’ve experienced it when chairing interview panels.

How to frame your email

Key questions for you to consider in the email:

Who is my audience? Remember, at least one person on the panel could be your direct supervisor if you’re successful.
What is the purpose? Your purpose is to keep your name and your abilities foremost in the minds of the panel members.
Is this email necessary? How important the email is to you will depend on how much you’d like to have the job.
Is email the appropriate format? Yes, email is an acceptable format for this situation, although the tone is semi-formal. If your email address is inappropriate, such as “[email protected],” you may want to create a new account.
What tone do I need? Respectful, succinct, and direct.

How should I format the email?

To: PanelMemberName
Subject line: Thank you from YourName
Dear Jane (not ‘hey guys’)
Brief pleasantry comment
Focus on the purpose and any other information
Is there a CTA? Confirm contact details
Closing message
Sign off with ‘kindest regards’ or something similar, rather than only your name
Any attachments or links
Review the email for clarity, grammar, and correctness, before you send.

Take the initiative and be memorable. Write your email and consider the following features.

Relevant expertise

If you think of anything not covered during your interview, bring it to the panel’s attention. There’s no need to re-address what you wrote in your application, or what you covered in the interview. Try to use this opportunity to expand on your specific ability for this position.

For example, I met an applicant for a Clinical Nurse Specialist position who hadn’t had direct experience in the advertised Centre. In this instance, it was in a Psychiatric Assessment Care Centre (PACC). However, this applicant had experience in another multi-disciplinary team. He focussed his email on this area of expertise. He elaborated on the completion of his recent studies in Psychiatry, and what he would bring to this related position in PACC.

For example,

‘Thank you for taking the time to meet with me today. I’m now more excited about this position after learning it requires a keen focus on the specific age group my studies targetted.’

References

Often not discussed at the interview are your nominated referees. However, you know the panel members will reach out to them. In your email, focus on a specific point, targeted directly to the job requirement, where you and your nominated referee worked together. For example,

‘When you speak with Sandy Hollow from the Bunarong Project, I’m sure Sandy will confirm my genuine interest in learning about the implementation methods of the Project. I know she will mention the other aspects of our long-standing working relationship. I’m particularly proud of my presentation of the project findings to the target groups and the funding organizations.’

This little bit of information gives the panel members an insight into questions to ask your referee.

A smooth closing

You may want to thank the members again for the opportunity to meet. You could also add a reference to the mission of the association or company. In this way, you can demonstrate how you understand the organizational philosophy and how the advertised position aligns with it.

Business email writing is a great skill

Although it’s a less formal way of conducting business, it can still have an elegance about it and serve a purpose for you.

Remember, this is a reader-focused email, unlike your application, which focussed on you. Your readers are the panel members. The email isn’t about pushing yourself forward as in bragging or holding yourself back to appear humble.

If you doubt you can accomplish something, then you can’t accomplish it. You have to have confidence in your ability, and then be tough enough to follow through — Rosalynn Carter.

This activity is about focussing on your confidence, your writing, and analytical skills. It’s about your final triumphant attempt at winning the job. It’s also about your confidence and how you can engage and convince the panel members to hire you.

Confidence…thrives on honesty, on honor, on the sacredness of obligations, on faithful protection and on unselfish performance — Franklin D. Roosevelt.

You can be confident because you addressed the content of your email to them. You focussed on the panel’s issues and not your own. You matched the tone of your email to your audience and hopefully resolved a vacancy for them.